Shipping and Handling

MATERIAL HANDLING

Clarkson Conway has been chosen as the Official Materials Handling Supplier for the conference. They will provide Drayage, Moving and Handling services at a cost to exhibitors. Their service includes:

* Receive advance delivery freight at their warehouse

* Store up to twenty days at the warehouse

* Deliver shipments to exhibitor’s booth

* Remove and store “empties” during the exhibition

* Return empties at the conclusion of the show

* Remove repacked material for shipment as directed.

FYI, the following is an example of the Clarkson-Conway 2006 pricing.
200 LBS. MINIMUM PER SHIPMENT
Advanced crated $65.00 per 100 lbs
Direct Crated $60.00 per 100 lbs
Direct Uncrated $80.00 per 100 lbs
Small packages less than 50lbs. $75.00 per shipment

All Exhibitors may ship their material to CLARKSON-CONWAY INC's advance warehouse. Shipping Labels & Courier Waybills should be addressed  as follows:

OCEAN OPTICS (INSERT BOOTH # HERE)
(INSERT EXHIBITING COMPANY NAME HERE)
C/O CLARKSON-CONWAY INC.
C/O MONTREAL EXPRESS
150 MONTREAL-TORONTO BOULEVARD (HWY 20)
RECEIVING DOCK, DOOR #9 TO #12
LACHINE, QUEBEC, CANADA, H8S 4L8

Receiving dates for advance shipments will most likely be from September 15 to October 5. This will be confirmed as we get closer to the event.

CUSTOMS CLEARANCE / TRANSPORTATION / MATERIALS HANDLING

Clarkson Conway Inc has a partnership in place with Mendelssohn Customs and Transportation Services (contact Diane Labbe Deegan (514-987-2700 ext 23). Mendelssohn does the majority of customs clearance and transportation activities for all the Montreal hotels.

Transportation logistics and customs clearance are arranged by Mendelssohn agents. The freight is forwarded to Clarkson Conway’s advance warehouse prior to the event. Clarkson Conway ensures delivery to the booth, storage of empties and return of the freight to the warehouse.

Mendelssohn is also a FEDEX Express Partner and offers a small shipment (under 99 lbs) service at move-out.
A representative is on-site at show closing and collects small shipments for FEDEX pick up. The charges to the exhibitor are the same as if they ordered directly through FEDEX. Clarkson Conway will waive materials handling charges on these outbound shipments as a FEDEX agent collects freight from the show floor. Clarkson Conway will also waive small package materials handling charges for FEDEX or UPS shipments arriving at the hotel during set-up hours. A Clarkson Conway representative at the dock will deliver the small packages to the booth. Exhibitors are permitted to transport materials in the hotel and may bring equipment themselves.

Note that there is no exclusivity on customs, transportation or materials handling services. Exhibitors are free to use any avenue they choose.mes no responsibility for acts or omissions by the contractor, his employees or agents.