REGISTRATION
Phytoplankton show themselves during the spring bloom in the North Sea. This Landsat 8 image of an eddy in the North Sea was collected on May 14, 2018. From https://oceancolor.gsfc.nasa.gov/gallery/565/
INDIVIDUAL ATTENDEES
Register using The Oceanography Society’s online registration system. If you have any difficulty with the login system, please contact Jenny Ramarui.
Exhibitors
ABSTRACT SUBMISSION
After registration is complete, you will receive a link to the abstract submission system. More information on preparing abstracts is available on the Abstract Submission page. The abstract deadline is May 1, 2026.
WHAT IS INCLUDED
Registration includes the opportunity to attend all oral and poster sessions as well as the opening reception on Sunday, September 13, 2026; all breaks and other receptions during the week; and the celebration on Thursday, September 17, 2026.
PAYMENT
The registration system allows payment by credit card at the time of registration.
Please contact Jenny Ramarui, Conference Coordinator, if you need to arrange an alternate form of payment or a later payment date for one of the following reasons:
- Your organization requires that payment be made by check or wire transfer*
- Your agency requires that payment be made closer to the conference dates
- You have another reason that requires you to receive an invoice
Upon approval, you will be guided through the registration process and will receive the link to the abstract submission system.
*A service fee will be charged for all registrations requesting payment by wire transfer.
Reduced Rates for TOS Members
Members of The Oceanography Society are eligible to register at discounted registration rates. Learn more and join TOS.
CANCELLATIONS AND REFUNDS
To cancel registration, send an email to Jenny Ramarui by July 31, 2026. Refunds will be issued within 45 days of the conclusion of the conference. A $75 processing fee will be deducted. No refunds will be provided after July 31, 2026.
Registration Fees
| REGISTRATION FEES (in US Dollars) | Through May 1, 2026 | May 2–September 12, 2026 | September 13–17, 2026 |
|---|---|---|---|
| PROFESSIONAL – TOS Member | |||
| VAT (21%) | |||
| Total | |||
| PROFESSIONAL – Non-TOS Member | |||
| VAT (21%) | |||
| Total | |||
| PROFESSIONAL – Retired | |||
| VAT (21%) | |||
| Total | |||
| STUDENT – TOS Member | |||
| VAT (21%) | |||
| Total | |||
| STUDENT – Non-TOS Member | |||
| VAT (21%) | |||
| Total | |||
| ACCOMPANYING GUEST* | |||
| VAT (21%) | |||
| Total | |||
| EXHIBITOR – Commercial** | |||
| VAT (21%) | |||
| Total | |||
| EXHIBITOR – Non-Profit/Inst*** | |||
| VAT (21%) | |||
| Total | |||
*Partner, spouse, or family member
** Commercial Exhibitor registration includes one 3 x 3 booth and two staff registrations. If you believe that your organization is exempt from paying VAT, please contact Jenny Ramarui for access to an alternative registration form.
** Non-Profit/Institution Exhibitor registration includes one 3 x 3 booth and one staff registration. If you believe that your organization is exempt from paying VAT, please contact Jenny Ramarui for access to an alternative registration form.
A NOTE ABOUT REGISTRATION FEES
Registration fees for the Ocean Optics Conference are set by balancing anticipated conference expenses with confirmed sponsorship and agency support. For this edition, overall costs have increased compared to previous conferences, primarily due to the withdrawal of a major long-standing sponsor. The planning committee has been working diligently to secure alternative funding sources and reduce expenses wherever possible; however, a modest increase of approximately 10% in registration fees was necessary to ensure a balanced budget and maintain the quality and scope of the meeting.
In addition, The Oceanography Society is required to register for Value Added Tax (VAT) in Belgium and collect VAT on applicable sales. Belgian entities or entities with a Belgian VAT number and fiscal representation will not be charged VAT. Registration fees purchased by all other entities are subject to the standard 21% Belgian VAT. If you believe you are exempt from VAT, please contact the Conference Coordinator, Jenny Ramarui, to discuss how to proceed.
In many cases, businesses may apply for a VAT refund through the Belgian tax authorities or a third-party provider. Please consult the Belgian tax authority website for more details.
