CODE OF CONDUCT

The Oceanography Society (TOS) is committed to providing a safe, productive, and welcoming environment for all conference participants. All attendees, speakers, volunteers, exhibitors, staff, service providers, and others are expected to abide by this Code of Conduct which applies to all TOS-sponsored events, including those sponsored by organizations other than TOS but held in conjunction with TOS-sponsored events in public or private facilities.

Expected Behavior

  • All participants, attendees, staff, and vendors will treat all participants with respect and consideration, valuing and respecting a diversity of views and opinions
  • All participants will treat each other with inclusion in mind
  • Be considerate, respectful, and collaborative
  • Communicate openly with respect for others, critiquing ideas rather than individuals
  • Engage in scientific discussion with the goal of moving the science forward
  • Avoid personal attacks directed toward other attendees, participants, staff, and suppliers/vendors
  • Be mindful of your surroundings and of your fellow participants. Alert staff if you notice a dangerous situation or someone in distress
  • Respect the rules and policies of the conference venue, hotels, TOS-contracted facility, or any other venue
  • Respect presenters preferences if they indicate that information in their presentation should not be posted to social media

Unacceptable Behavior

  • Harassment, sexual harassment, bullying, violence, or discrimination in any form will not be tolerated
  • Physical or verbal abuse of any attendee, speaker, volunteer, exhibitor, staff member, service provider, or other conference guests
  • Examples of unacceptable behavior include, but are not limited to, verbal comments related to gender, sexual orientation, disability, physical appearance, body size, race, national origin, religious and political convictions, ideological conceptions, or scientific disciplines, inappropriate use of nudity and/or sexual images in public spaces or in presentations, or threatening or stalking any attendee, speaker, volunteer, exhibitor, staff member, service provider, or other conference guest
  • Disruption of talks at oral or poster sessions, in the exhibit hall, or at other events organized by TOS at the conference venue, hotels, or other TOS-contracted facilities

Reporting Unacceptable Behavior

  • If you are the target of unacceptable behavior or have witnessed any such behavior, please immediately notify a TOS staff member at the registration desk or email your concern to TOS Executive Director, Jenny Ramarui.
  • Individuals may file a formal complaint in accordance with section 1.2 of the TOS Policy on Professional Integrity, Ethics, and Conduct, and Guidelines on Implementation.
  • Anyone experiencing or witnessing behavior that constitutes an immediate or serious threat to public safety is advised to locate a house phone and ask for security or local emergency services providers
  • TOS will ensure confidentiality to the extent possible while investigating reports of unacceptable behavior.

Consequences

  • Anyone requested to stop unacceptable behavior is expected to comply immediately
  • TOS (or their designee) or security may take any action deemed necessary and appropriate, including immediate removal from the conference without warning or refund
  • TOS reserves the right to prohibit attendance at any future sessions and conferences, and other actions up to and including revocation of membership in TOS as detailed in section 4.1.5 of the TOS Policy on Professional Integrity, Ethics, and Conduct, and Guidelines on Implementation.
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